Policy
Name:
|
Drug-Free Safety Program Vendor Directory
|
Policy #:
|
EP-04-05
|
Code/Rule
Reference
|
Ohio
Revised Code (ORC) 153.03 and Ohio Administrative Code (OAC) 4123-17-58.
|
Effective
Date:
|
July 1,
2023
|
Approved:
|
Rex
Blateri, Chief of Employer Services
|
Origin:
|
Employer
Policy
|
Supersedes:
|
Drug-Free
Safety Program Vendor Directory effective August 16, 2021.
|
History:
|
Revised May
4, 2023. New policy issued August 16, 2021.
|
Review
Date:
|
July 1,
2028
|
I. Policy Purpose
The
Ohio Bureau of Workers’ Compensation (BWC) provides a
list of vendors to assist employers who are participating in the Drug-Free
Safety Program (DFSP) and the Substance Use Recovery and Workplace Safety
Program (SURWSP).
II. Applicability
This
policy applies to BWC Employer Programs, Division of Safety & Hygiene, DFSP
vendors, employers, and their authorized representatives.
III. Definitions
A.
Consortium: A vendor that pools
1.
Employees from
multiple employers for the purpose of conducting random drug tests on a
percentage of all employees in the pool; or
2.
Safety-sensitive
position employees from multiple employers for the purpose of conducting random
drug tests on a percentage of all safety-sensitive position employees in the
pool.
B.
Drug-Free Safety
Program (DFSP): BWC’s loss
prevention and safety program to prevent and reduce the risk of workplace
accidents and injuries attributed to the use of alcohol and other drugs,
including prescription, over-the-counter, and illegal drugs.
C.
DFSP broker
(broker): A vendor that
acts as an intermediary arranging DFSP services between employers and DFSP
vendors.
D.
DFSP vendor
(vendor): A person or
entity providing one or more DFSP services to employers who are participating
in BWC’s DFSP or SURWSP.
E.
DFSP services: Any of the following as defined, or
referenced, in the Drug-Free Safety Program (DFSP) policy:
1.
Consortium services;
2.
Brokerage services;
3.
Employee assistance
plan;
4.
Employee education;
5.
Medical review
officer services;
6.
Policy development;
7.
Specimen collection;
8.
Supervisor training;
or
9.
Train-the-trainer
training.
F.
Employee
assistance plan: An
employer’s plan of action and designated resources to assist an employee who
tests positive, comes forward voluntarily to indicate he or she has a substance
problem, or is referred by a supervisor.
G.
Medical Review Officer
(MRO): A licensed
physician, with a medical review officer certification, who is responsible for
receiving and reviewing lab results generated by an employer’s Drug-Free Safety
Program and evaluating medical explanations for certain drug test results.
H.
Qualified substance
abuse professional: A professional
who conducts, or develops the educational materials for, employee education and
supervisor training, and holds one or more of the following substance abuse
credentials:
1.
Certified Employee
Assistance Professional (CEAP);
2.
Certified Medical
Review Officer (MRO);
3.
Certified Substance
Abuse Professional Administrator Association (SAPAA);
4.
Drug Abuse
Resistance Education (DARE) officer with at least three years of experience in
the past five years;
5.
Licensed Chemical
Dependency Counselor (LCDC II and LCDC III);
6.
Licensed Independent
Chemical Dependency Counselor (LICDC);
7.
Licensed Practical
Nurse (LPN), Bachelor of Science in Nursing (BSN) or Master of Science in
Nursing (MSN) with a specialization in substance abuse;
8.
Licensed
professional counselor (e.g., psychologist, social worker);
9.
Ohio Certified
Prevention Consultant (OCPC);
10.
Ohio Certified Prevention
Specialist (OCPS);
11.
Substance Abuse
Professional (SAP);
12.
A person with
equivalent experience in the substance abuse field within the past five years
as evaluated by BWC; or
13.
Any comparable
credential within the substance abuse field that is determined equivalent by
BWC.
I.
Specimen
collection: The collection
of drug and/or alcohol test specimens in accordance with the federal testing
model promulgated by the United States Department of Health and Human Services.
IV. Policy
A.
Drug-Free Safety Program Vendor
Directory. BWC includes
a vendor on the Drug-Free Safety Program Vendor Directory if the vendor meets
all the requirements set forth in policy section IV.B.
1.
BWC reserves the
right to use all the information submitted to BWC, as well as any other
information available, to determine if a vendor is included on the Drug-Free
Safety Program Vendor Directory.
2.
A vendor is not
required to be on the Drug-Free Safety Program Vendor Directory to provide DFSP
services.
3.
BWC does not endorse
any individuals or entities that appear on the Drug-Free Safety Program Vendor Directory
in any way and makes no representation regarding the quality of services
provided by the vendors on the list.
4.
BWC only includes
vendors who directly provide DFSP services, or brokers who arrange services, by
qualified substance abuse professionals.
5.
A broker must
provide BWC with a list of the qualified substance abuse professionals and documentation
of their credentials to the satisfaction of BWC.
B.
Requirements for
inclusion. To qualify for inclusion on the Drug-Free Safety Program Vendor Directory,
the vendor must meet the following requirements:
1.
The vendor must
submit a fully completed Application for the Drug-Free Safety Program Vendor Directory
(DFSP-6) to BWC.
2.
The vendor must
provide one or more of the DFSP services listed on the application to employers
who are participating in the DFSP.
3.
A vendor providing
employee education, supervisor training, or train-the-trainer training must
indicate the credentials of the qualified substance abuse professionals who
will provide these DFSP services and submit documentation of the credentials to
BWC.
4.
A vendor providing
employee assistance must indicate the credentials of the qualified substance
abuse professionals who will provide this service and submit documentation of
the credentials to BWC.
5.
A vendor providing
medical review officer services must indicate the medical license and
credentials of the physician who will provide this service and submit
documentation of the license and credential to BWC.
6.
A vendor providing
specimen collection must acknowledge that specimens are collected in accordance
with the federal testing model promulgated by the United States Department of
Health and Human Services.
7.
A broker arranging
DFSP services must indicate the credentials of the qualified substance abuse
professionals who will provide these DFSP services and submit documentation of
the credentials to BWC.
8.
The vendor must
provide its workers’ compensation policy number and proof of active workers’
compensation coverage if the vendor is required by Ohio law to obtain a
workers’ compensation policy.
9.
The application must
be signed by the chief executive officer, owner, partner, or designated
management representative of the vendor, who certifies the information on the
application is complete and accurate.
10.
The vendor must
provide a copy of the license or credentials upon request.
C.
Vendor
responsibilities.
1.
The vendor must be
in compliance with all BWC statutes and rules.
2.
The vendor must
immediately report any changes in its operations to BWC.
3.
The vendor must
provide accurate information.
4.
The vendor must
reapply for inclusion on the Drug-Free Safety Program Vendor Directory every
five years, or as determined by BWC, whichever is earlier.
D.
BWC
responsibilities.
1.
BWC requires each vendor
on the Drug-Free Safety Program Vendor Directory to reapply at least once every
five years at which time the vendor must:
a.
Submit a new Application
for the Drug-Free Safety Program Directory;
b.
Verify the DFSP
services the vendor is providing or brokering; and
c.
Provide current
credentials and licenses for the professionals who are providing DFSP services.
2.
BWC reserves the
right to review the qualifications of any vendor at any time as determined by
BWC.
3.
BWC will immediately
remove a vendor from the Drug-Free Safety Program Vendor Directory if the DFSP
vendor fails to maintain active workers’ compensation coverage, if required by
Ohio law, or violates any BWC rule or statute.
4.
BWC will immediately
remove a vendor from the Drug-Free Safety Program Vendor Directory if the
vendor provides false or misleading information.
5.
BWC will remove a
vendor from the Drug-Free Safety Program Vendor Directory if the vendor does
not have the license or credentials required for the DFSP service.
6.
BWC will remove a
vendor from the Drug-Free Safety Program Vendor Directory if the vendor fails
to reapply.
7.
BWC may reinstate a vendor
to the Drug-Free Safety Program Vendor Directory once all deficiencies are
corrected.
8.
BWC makes the
ultimate decision to include, or not include, a vendor on the Drug-Free Safety
Program Directory Listing and this decision is final.
E.
Employer
responsibilities are outlined in the Drug-Free Safety Program (DFSP), Drug-Free Safety Program (DFSP) Safety
Grants, and Substance Use Recovery and Workplace Safety
Program policies.